(1) Managing AWI membership (a) Keeping track of new applications (i) All new applications for membership to AWI must be sent to the AWI address. If an application is sent to the BOD, the GM needs to forward that application to AWI. (This applies also to other BOD members: i.e., if any other BOD member receives an application, they will send it to AWI.) (ii) Sending an acknowledgment message to the applicant that AWI received their application and that the GM will get back to them within 48 hours. (b) Adding new admissions If After 48 hours the new membership applicant has not been opposed, then the GM needs to add the new applicant to the AWI forward file. Karim is the owner of the awi account, so he will fill you in on how to login into the awi account to make changes on your own. (c) Updating the AWI membership list The official AWI membership list must be updated. The list is at: http://members.tripod.com/~AlgeriaWatch/AWIMembers.html (2) Maintaining the AWI Web site (a) The WEB site at this point is being maintained by Karim and I. I am managing the pages that belong to the AWI archives and activities, while Karim is taking care of the rest. (b) As a start, you may take over the BODPage and the AWI members page, both of which are internal, and therefore pertain directly to the duties of the GM. BOD Page: http://members.tripod.com/~AlgeriaWatch/BODPAGE.html AWI members page: http://members.tripod.com/~AlgeriaWatch/AWIPAGE.html It will be part of your job to keep both pages updated. It is of course entirely up to you what the pages should look like and what they should contain -- that is, don't hesitate to modify them as you see fit. NOTE: Please make sure that you do not share the url of the BODPAGE with anyone. It contains minutes of private BOD meetings. (3) Keeping track of BOD tasks and schedules As GM, you will need to make sure that we have a schedule and that we are on track for things we were supposed to do. This is really crucial, since doing the work and keeping track of what needs to be done can become difficult to do consistently. That is, we will rely on you to remind us in case we let something slip or drop the ball on some task or other. (4) Keeping track of suggestions (a) keeping track of suggestion to the BOD Many good suggestions made by BOD members are sometimes forgotten for the simple reason that no one decided to keep track of them on a consistent basis. The result is that many good ideas are lost. This is unfortunate, since most of the time, the suggestions came out of some real situation and could help us prevent making the same mistake more than once. (b) keeping track of suggestions to AWI Keeping track of AWI suggestions is necessary for reasons mentioned in (a), but it is also important because we do want to make sure that AWI members' concerns are addressed in a systematic manner. (5) Writing the AWI Wednesday Update The GM manager is expected to issue a weekly brief report highliting the main internal developments within AWI. (6) Keeping track of all internal documents and making sure that they are available to the BOD or membership, whichever may be the case. (This basically means making sure that the BODPage and AWI membership page are up to date). (7) Overseeing elections and referenda (8) Overseeing compliance of BOD and membership with bylaws (9) Keeping track of staffing activities Basically, make sure that in the members list, the name of a member who has a task or tasks assigned to him or her has that task(s) beside their name, so that we know who is responsible for what.